St John's College, Nottingham and the UK Church Administrator Network (UCAN) present a ten-unit distance learning module leading to an award from St John's.
A nationally recognised course of study prepared for Christians employed by a local church as a Church Administrator in some form.
This module has been prepared by UCAN and St John's to offer a rigorous but highly practical foundation in the subject of office-based local church administration in the UK.
Students who complete the module will have a qualification that shows their church, and any future churches they move to, that they understand and can apply principles of organisational management within a theological understanding of a local church context.
This is what some of our students have to say...
Thank you for an excellent course which I feel has equipped me to grow in my role as church administrator and in confidence. My tutor was excellent! Throughout the course I felt supported, challenged and encouraged. Thank you!
The course gave me a really good structure to review each area of my role, receive some teaching, and then to apply the teaching to my own Church Office. The best part of the course was seeing my role as a spiritural ministry, and being encouraged to visit other Church Offices to gain insight and experience from the field.
15 months ago, my vicar spotted a new training course led by St John’s College called The Work of a Church Administrator. I had been in the role of Parish Administrator for about 2 years when my vicar showed me the course. I had been a PA and administrator in a recruitment company for 12 years prior to joining the church staff team. The training course came at the right time for me. I was still learning the role and rules of the Church of England as well as getting used to working in a church rather than a secular office environment. The course gave me structure, focus and purpose. I realised how important the role of church administrator is to the ministry of the church and freeing the vicar to do his or her job. It was humbling to see my role as a spiritual gift from God. The course gave me tips and ideas on how to improve my role. The most exciting and life changing part of the course was the unit on filing. Yes, filing!!! My desk now no longer looks like a bomb site or covered in a pile of post-it notes. The congregation are not allowed to clutter my desk with their 'lost property'. The most difficult part of the course was waiting for my grades from St John’s College. It was also difficult to fit the extra course work into my everyday life – but it was well worth it! I would highly recommend this course to any church administrator. It will transform your life as well as the church you work for!
Who should undertake this module?
It has been prepared for local church Administrators, most of whom will work in a church office, or those who wish to take up a post of this kind. Many will be employed by their church part-time though some will be in full time employment. It assumes a reasonable level of organisational skill and Bible knowledge. It has not been designed for posts at a more senior level such as Operations Managers although all the material would still be relevant for them.
Do I need to be a member of UCAN?
You do not need to be a member of the UK Church Administrator Network to undertake this module but if you are employed as a local church Administrator it will be to your advantage to join if you are not already in membership.
What does the module involve?
This is a ten unit module which can be taken in your own time at your own pace. Each unit takes one topic of relevance to working for a church as an Administrator and provides
1 a study section with vital input relating to your work or the church office plus some exercises to complete;
2 recommendations for background reading in both secular and church-based spheres - in particular you will be expected to follow one standard NVQ textbook;
3 a range of personal applications: Bible study, meditations, practical exercises, visits, working with a mentor.
Do I have to submit essays for marking?
There are, in addition to the ten units, three written assignments to be submitted to demonstrate that you are understanding the study material and able to apply it to your work. One consists of a self-reflection on your role as an enabler of others in their ministry, there is a main essay to compare and contrast commercial office management with church administrative practices, and the third consists of a write-up of a practical assignment based on visits to two churches other than your own.
What sort of topics are covered?
The ten units cover the possible roles of a Church Administrator, building people-skills, running a church office, being well organised, working with others, communicating well, designing systems, handling files and personal development. One unit focuses on relevant biblical material.
How much time do I need to set aside?
Each unit is expected to take you at least 12 hours in study, background reading and personal application, but it is up to you how much more you give to particular topics. So think in terms, perhaps, of completing the module plus written assignments in one year giving 5 hours a week to it with holiday breaks. St John's expect you to complete within 18 months or pay a continuation fee. For those employed by their church, we hope that you will be allowed to undertake some of the material within work time (though not in the church office with all its interruptions!). Students who haven't completed within 18 months will be subject to a continuation fee.
What time of year do I need to start work?
You can start at any time to suit you.
What level is it pitched at?
You will need to purchase Heinemann’s ‘Business & Administration’ by Nigel Parton & Bernadette Watkins for Level 3 NVQ/SVQ which costs about £31. The study material has been pitched at about this NVQ level.
Is it just for Anglicans?
Not at all - the material does not assume a single denominational base and so does not go into detail on issues that might affect one denomination rather than others, such as graveyard administration, faculty applications, etc. One of the units gives scope for exploration within areas of special relevance to your own church or denomination.
Will I be able to cope?
The material does not assume any tertiary education qualifications but to complete the module you will need determination and discipline to set aside the time for study, reading and note-taking. But if you already work as a Church Administrator you should find real excitement in learning more about the kind of issues that you deal with day to day. The idea is that the material itself will motivate you to continue.
Will I be on my own?
Your tutor will be available throughout the module. You might also decide to take the module at the same time as another local Administrator so you can share your experiences.
Why have St John's and UCAN prepared this material?
We have three clear aims.
1 To enable you come to a clear understanding of the role, opportunities and challenges of this understated subject.
2 To help you improve your business capability and performance in a number of skill areas relevant to your work.
3 To encourage you to develop a creative mind in devising systems and solving problems within your work.
But we also have a wider vision of setting a standard of achievement for UK Church Administrators that will be widely recognised, and seeing such work become accepted as a discipline worthy of analysis and study.
Why should I bother?
Because as a result of completing these ten units you can expect to
1 Be energised and encouraged in your work.
2 Be better equipped to fulfil your responsibilities in a professional way.
3 Understand your work as Christian service not just daily employment.
4 Be enabled to work collaboratively with church leaders to free them for their ministry.
What's the cost?
The module costs £295. This includes registration with St John's, course materials, the marking of the three projects you submit and the involvement of a tutor throughout. In addition you will need to purchase a copy of Heinemann’s ‘Business & Administration’ by Nigel Parton & Bernadette Watkins for Level 3 NVQ/SVQ which costs about £31 depending on which retailer is used. Alternatively you may like to check with your local library if they hold a copy in their catalogue. We very much hope that your church will pay for you to take the module as they will receive the benefit of all that it gives.
Can I talk it over with you and ask questions?
Of course. If you want to discuss the content before coming to a decision, contact the UCAN Co-ordinator and author of the material, John Truscott, on firstname.lastname@example.org. If you have questions about how the module works or about the Certificate in Christian Studies, contact email@example.com
So how do I apply?
Download and complete the application form with a fee of £295. References are not required to undertake this course.
What do people who have seen the material say?
This module, designed for anyone employed by their local church as their Administrator or anyone who aspires to such a role, enables the student to develop best practice in running a church office. Students engage with contemporary administration theory and practice and apply this to the church setting as well as looking specifically at different areas of church organisation. Students are required to apply all they learn to their own setting and need to be able to reflect on their experience to take the module. The module is designed to transform the working lives of all those involved in this vital but understated ministry.
Dr Andy Angel, formerly Vice-Principal St John's School of Mission
This course should be really worthwhile for Church Administrators who want to know how they can get better at what they do. I suspect I am not alone in having had to learn on-the-job and sometimes muddle through. The discipline of having to follow a course of study in the various aspects of church administration will be invaluable. The combination of general business and administrative theory with the accompanying theological reflection and practical exercises will enable administrators to refine their ways of working and to become more effective for their churches.
Elizabeth Hill, Parish Administrator of Christ Church, New Malden
I think it's great and I am glad that this subject is being taken seriously - you are treating the participants as adults and giving them the core skills to be really good administrators - rather than somebody just doing a job.
The Revd Jennifer Cole MBA School of Formation - Diocese of Bath & Wells
My background is as a secondary school head-teacher, running a consultancy business providing leadership development in schools, local authorities and the private sector, and now as a senior leader in a large church, with responsibility for all aspects of administration. During my career my own professional development has included using distance learning materials from the Open University, and gaining NVQs at both level 5 and 6 in leadership and management. I am therefore really pleased to support the distance learning materials developed for Church Administrators. In reading through the course units I was impressed with the quality and range of content and style. The course is clearly based on learning what the Bible says to us as servants, leaders and administrators as well as focusing on proven administrative tools and good practice. Scope to reflect on one's own situation is embedded throughout the materials, enabling participants to compare their situation with other business and churches, supported in this by the extensive materials in the resource bank. We all have a responsibility to develop our God given skills and serve him with them. I'm excited by the potential of this course to support Church Administrators in developing their professional skills and providing even better service within their church's team.
John Williams Team Leader - Administration at Sutton Coldfield Baptist Church
What do other students say?
As a Methodist Circuit Administrator I had some concerns that the course might not quite fit my needs but to my delight I discovered that it was adaptable to my denomination and a slightly different office environment and therefore entirely relevant to my role.
The coursework was challenging and practical. Everything I studied proved a helpful reflection on how I manage things both in the office and theologically. The three marked assignments in particular required a good deal of personal reflection and I found that I spent at least twice as long as the recommended amount of time on each of them.
The course has encouraged further learning, improved my work environment and communication channels, helped me make some valuable ecumenical contacts and completing it has given me a great sense of accomplishment.
Leisa Young, Circuit Administrator, Preston Ribble Methodist Circuit
St John's College, Chilwell Lane, Bramcote, Nottingham NG9 3DS
0115 925 1114 firstname.lastname@example.org
The UK Church Administrators Network (UCAN), 27 Old Gloucester Street, London WC1N 3AX
0300 302 1887 email@example.com